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Assignment:
1) Plan a seven-to-ten-minute presentation about
your hobby. If you do not have time to generate new content,
you can also develop an interesting journal article or turn
one of your own papers into a Power Point presentation.
2) Before you start, please look at this
PowerPoint presentation online to see what graphic options
Power Point offers.
This will be a hands-on
tutorial in which you will create a presentation with text,
images, and hyperlinks. You will design a slide show and
create versions of it for classroom and web-based presentations.
What to Bring:
1. Text for the slides: titles, outline or central
components of your argument, quotations.
2. A floppy disk or a 100MB Zip disk containing a
file with the URLs you intend to use in your presentation
and all images you want to use (for a reminder on how to
search for and retrieve images online, see Workshop
Day 1; for a discussion of copyright and other legal
issues surrounding the use of web-based content,
see Day 3 ).
Workshop Goals:
1. To develop an enhanced sense of the ways presentation
technology affect teaching and learning.
2. To enhance your technical skills and delivery
using presentation technology like PowerPoint.
3. To create presentations for classroom, professional
presentation, or web delivery using PowerPoint.
Introduction:
This two-day workshop module will focus on the practical
use of technology in an actual classroom. From the course
site you've created to the use of presentation software
like PowerPoint, introducing new technologies into the classroom
creates a new set of challenges and possibilities for the
way you conduct a class. The first day will focus on evaluating
the usefulness (or value added) by bringing technology into
the classroom itself. You will also learn the basic skills
necessary to create a PowerPoint presentation (PowerPoint
is one of the most popular presentation software applications).
On the second day you will present your PowerPoint presentation
to the group in order to experience firsthand the ways that
integrating a computer-based presentation may change your
lecture style. You will also learn how to anticipate hardware
problems by becoming acquainted with the setup and operation
of classroom multimedia stations.
Workshop Outline:
I.
Presentation Technology: a value-added discussion
II.
Power Point: The Basics
III.
Creating a Presentation
A. Add
Content
1.
Create a slide
2.
Add additional slides:
3.
Outline Management
4.
Insert a Hyperlink
5.
Insert Images
6.
Edit a Picture
7.
To Insert Graphs, Tables, and Spreadsheets
8.
Text-Box Management
9.
Insert Graphs, Tables, and Spreadsheets
B.
View Your Presentation Using the SLIDE SHOW mode.
C.
Edit Your Presentation Using the "Slide Sorter"
Mode
1.
Drag and Drop to Re-Order Your Slides
2.
Add Transitions
3.
Animate Text and Graphics
D.
Printing
1.
Make Handouts Using the Notes Pages View
2.
Other Printing Options
IV.
PowerPoint Design Features
A.
Using PowerPoint Templates
B.
Using the Slide Master
C.
Import graphics and logos
D.
Using the Picture Toolbar
E.
Add a Footer
V.
Publishing PowerPoint presentations to the Web
A.
Save as HTML
B.
Publish to the Web
VI.
Day 2
VII.
Evaluation
I.
Value Added
Throughout the first
three days of the workshop, great emphasis was placed not
only on the technical skills involved in teaching with technology,
but also on the importance of the pedagogical concepts behind
using those skills. As you saw particularly in Days 2 and
3, there is plenty of content out there on the internet
that demonstrates a marked lack of thought and planning,
even among education-oriented websites. In the course of
our discussions you've come to understand the necessities
of a clear set of course goals and a commitment to thinking
about how bringing any kind of new media into the structure
of a course will serve to help us meet those goals. To put
it more simply, we've been talking about what added value
certain technologies will bring to a course.
To this point, however,
we've been talking primarily about technologies that expand
the possibilities and increase the flexibility of courses
outside the actual, physical space of a traditional classroom.
In this module you are confronted with a different set of
challenges and opportunities: integrating technology into
classroom presentation.
For the last several
years, presentation programs such as PowerPoint have played
an increasingly large role in the way that people communicate
information to each other in a variety of institutional
settings -- from corporate boardrooms to primary school
classrooms. In particular, PowerPoint has proven to be an
extremely valuable tool for presenting information that
in the past might have been too visually complicated to
describe orally without aids and/or too detailed and complex
to reproduce live in the classroom on a chalkboard or overhead
projector. PowerPoint has been used in classrooms at Washington
University to teach everything from poetry to the finer
points of intellectual property law.
Today you'll learn
to use PowerPoint to create your own presentation, and tomorrow
we will share those presentations as a group.
But before you invest
a lot of time and energy in a PowerPoint presentation, or
for that matter any use of new technology, it is essential
to examine the fundamental way in which that technology
will affect the content you are trying to communicate. For
example, if you were teaching an art history course and
wanted to upload a high-resolution scanned image to the
web, you would face certain questions:
- How large can
the image be before it effectively prohibits students
from downloading/viewing it easily?
- How distorted
is the color palette given the computer's limited capacity
to reproduce colors in great depth?
- Will the image
fit onto a browser screen without users having to scroll
to see all of it?
Each of these questions
speaks to the way that the medium helps or hinders the presentation
of the content you're providing. This is a particularly
pertinent point regarding PowerPoint. As Edward Tufte has
recently pointed out, there is a set way
that PowerPoint structures content, or a "cognitive
style," that may distort the information you're presenting.
PowerPoint tends to present information in very small bits,
ordered in a linear (and relatively inflexible) way.
Like any other tool,
PowerPoint is excellent at what it is designed to do, and
woefully inadequate when asked to do certain other things.
Take for example Peter Norvig's illustration of this point
in his Gettysburg
PowerPoint Presentation.
With great humor,
Norvig demonstrates beautifully a fundamental flaw in the
way we often think about technology. We don't have to use
it just because it's there. In the case of Lincoln's famous
speech, the "Notes"-sadly
relegated to the bottom of the page in Norvig's imagined
scenario - are exponentially better as "content"
than the entire sequence of PowerPoint slides.
All this is to say,
finally, that PowerPoint is one more tool to add to the
toolbox; it's not fundamentally better or worse as a technology
than a paper handout or your notes on a chalkboard. Think
carefully about what the content is that you are presenting,
and if PowerPoint would add
value to the presentation, then you have a useful mechanism
for delivering information to your students in a dynamic
way.
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II.
PowerPoint: The Basics
PowerPoint is a
software program marketed by Microsoft as a part of their
suite of Office technologies (including Excel, Access, Word,
and Internet Explorer). It is designed for presentations
to groups using any one of a variety of projectors: data,
slide, or overhead. PowerPoint can also be used to create
web-based slide shows. If you are familiar with other Office
programs like Word and Excel, you will notice that PowerPoint
shares their menus, toolbars and icons. When you're using
PowerPoint, even if for the first time, try to recall the
way Word is organized (where functions and tools are located
and the way to execute commands). Chances are, similar functions,
tools and commands in PowerPoint are structured similarly.
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III.
Creating a Presentation
A. Add Content:
a. INSERT
- NEW SLIDE.
b. For now, choose BULLETED LIST.
c. Title this slide "Outline".
d. Add the outline or list of main points of
your presentation.
3. Outline
Management
PowerPoint bulleted-list
template will automatically format your text into an outline
form using bullets and dashes.
a. After
your first bullet point, hit ENTER.
b. For a sub-point hit TAB. The font size will
decrease, the shape of the line indicator will change
from a bullet to a dash.
c. Now write the rest of your bullet points for
this slide the applying the outline levels to each item.
4. Insert
a Hyperlink
Inserting hyperlinks will enable you to link to a web-site
during a presentation without losing your place in the
PowerPoint presentation.
5. Insert
Clip Art
a. INSERT-NEW
SLIDE-use the TEXT & CLIP-ART template.
b. DOUBLE-CLICK on the face icon to see a catalog
of PowerPoint clip art.
c. DOUBLE-CLICK on the image you want to use.
6. Insert
other images
If you do not find any clip art suitable to your presentation,
you can insert an image.
a. NEW
SLIDE - BLANK.
b. INSERT - INSERT PICTURE - FROM FILE.
c. Click on the arrow of the "look in"
prompt to access the location of the image.
d. INSERT or DOUBLE -CLICK on the selected image.
7. Edit
a Picture
a. Move
an image
- Click
and hold on the image.
- Drag
it to where you want and release.
b. Resize images by puling on the handlebars
on its perimeter.
To keep the proportions of the image, hold down SHIFT
and drag on a corner.
8. Text-box
Management.
Add title and/or
credit to the image by using a text box tool.
a. BOTTOM TOOLBAR
- TEXT BOX BUTTON
b. Place the cursor under your picture.
c. Click and drag as long as the desirable width of
your text box.
d. Type the title. To resize the text box, manipulate
the handlebars on its perimeter.
9. Insert
Graphs, Tables, and Spreadsheets
PowerPoint offers other formats for your slides:
a. Graph
- INSERT
- NEW SLIDE - GRAPH SLIDE LAYOUT.
- Double-Click
on the graph icon.
- Enter
your information
- Use
your own Graph: EDIT - IMPORT FILE.
b. Table
- Copy
from Microsoft Word.
- Paste
in PowerPoint.
- Move
and Resize like an image.
c. Organization chart or Excel spreadsheet, repeat
steps as in "b." above.
B. View Your
Presentation Using the SLIDE SHOW mode.
VIEW - SLIDE SHOW
or use the SLIDE SHOW BUTTON on the BOTTOM TOOL BAR.
(Note: PowerPoint has several different ways of displaying
your presentation, each suited to the various tasks involved
in preparing and presenting your work.
1. Slide
View: WYSIWYG (What You See Is What You Get). This view
allows you to see exactly how your slide will appear to
your audience.
2. Outline View: This is the text-only view.
3. Slide Sorter: This view displays all your slides
in miniature and allows you to reorder the sequence of
your presentation with ease.
4. Slide Show: This is the presentation mode of
the software.
5. Notes View: This view allows you to add speaker
notes, or to make handouts based around your slide show.
You can move among
these views by clicking on the icons at the bottom left-hand
corner of your screen, just above the "Drawing"
menu. Alternatively, you can use the drop down "View"
menu at the top of the screen.
To move forward
in the show, single-click the mouse or use the left and
right arrow keys.
To go back one slide,
right click with the mouse and click on "back"
or hit the left arrow key.)
C. Edit Your
Presentation Using the "Slide Sorter" Mode
1. Drag
and Drop to Re-Order Your Slides
a.
VIEW-SLIDE SORTER or BOTTOM TOOL BAR - SLIDE SORTER
BUTTON.
b.
Drag a slide to its new position.
2. Add
Transitions
You can move from
slide to slide with one of the visual (and, in some case,
audio) transitions Microsoft includes with PowerPoint.
(Note: transitions can seem
clever and appealing to PowerPoint initiates, but keep
in mind the effect transitions have on viewers. When a
device or effect is repeated many times over the course
of a presentation it can become boring, annoying, and
distracting. What's more, your audience may associate
that boredom, annoyance, and repetition with you as the
presenter and teacher. A credibility killer for sure.)
a. EDIT-SELECT
ALL or CTRL + A.
b. SLIDE SHOW-SLIDE TRANSITION.
c. Click on the box on the left that currently
reads "no transition." Experiment with the
options.
d. Highlight your first slide then go to "slide
show" to inspect the results.
3. Animate
Text and Graphics
PowerPoint allows
you to attach certain effects to separate elements on
the same slide (and element, in PowerPoint, is a single
text box, image, or outline point). Animation can be an
effective way to attract attention to a particular piece
of information in your presentation. However, when used
excessively or unwisely, it can become a distraction.
Use sparingly and with care.
a. Choose
and highlight text or image you would like to animate.
b. SLIDESHOW - PRESET ANIMATION.
c. Select an option.
d. Preview your selection in the "slide
show" mode. If you animated a bulleted text or
have several animated objects on one slide, advance
your bullet points by clicking the mouse.
D. Printing
1. Make
Handouts Using the Notes Pages View
PowerPoint includes features that allow you to print presentations
in forms that can be copied and distributed.
VIEW - NOTES PAGES.
You will see a large text box beneath the slide. This
is either for your eyes only during the presentation or
for handouts that can offer additional explanation of
the slides. Add text in the way you would in any word
processor using tabs and hard returns to format.
2. Other
Printing Options
PowerPoint gives you several options for printing: FILE
- PRINT:
a.
Slides: for transparencies and for poster presentations.
b.
Handout options with two, three or more slides per page.
c.
Notes pages.
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IV.
PowerPoint Design Features
A. Using PowerPoint
Templates
PowerPoint has a
number of templates you can use to change the background
and style in which you display your presentation. As you
design your final draft, remember to think about how the
design will look on a large screen: less might well be more.
1. FORMAT
- APPLY DESIGN.
2. Double-click on the option you want to use.
3. If in the process of creating slides you applied
colors to text, it will be overridden by the template
design. However, you should run your slide-show after
every application of a new design template in order to
check for color-compatibility and other alterations templates
may have made to your presentation.
B. Using the
Slide Master
The Slide Master
feature in PowerPoint allows you to anchor certain standard
elements slides that use the master slide as their templates.
This feature is useful if you want certain information to
accompany each slide.
1. VIEW
- MASTER - SLIDE MASTER.
2. SAVE AS this presentation "design.ppt"
In the Slide Master you will see a series of text boxes,
including a series of boxes at the bottom of each slide
for footers, time, date and author. The shape and location
of all these boxes can be changed in the Slide Master;
all the changes you make here will be global, i.e. they
will appear on each of your slides.
C. Import graphics
and logos
1. In the
"slide master," INSERT-PICTURE-FROM FILE.
2. Double-click on the image you want.
3. Once it is on the "slide master,"
resize it if necessary.
4. Drag and drop the image in the location you
want.
D. Using the
Picture Toolbar
Unless you change
picture and image settings, graphics placed on opaque backgrounds
will stand against as white patches on the screen.
1. To fix
this, right-click on the image - SHOW PICTURE TOOLBAR.
2. Click on the "set transparent color"
- click on your image.
E. Add a Footer
Add footers to identify
your course and its number, your department, the date of
the presentation, etc.
1. VIEW-HEADER
AND FOOTER.
2. INCLUDE ON SLIDE - several options
3. DATE AND TIME: UPDATE AUTOMATICALLY or FIXED.
4. You can choose whether to include the slide
number.
5. You can write your own footer.
6. You can decide whether you want this information
on your title slide.
7. To view the results, go to "Slide Show"
mode.
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V.
Publishing to the Web
When published to
the web, each slide of your presentation is saved as a separate
HTML file in a new folder. Your online audience clicks
through the slides as you would in your presentation.
A. To Save as
HTML
1. FILE
- SAVE AS WEB PAGE.
2. Make sure the file extension is HTML, not HTM.
Memorize or jot down the drive and directory where you
save this file. PowerPoint turns your presentation into
a series of web pages (with the naming convention slide1.htm,
slide2.htm, etc.) and places the series in a folder named
the same as your original file (but without the .ppt extension).
B. To Publish
to the Web
Use WSFTP, just
as in Workshop 1.
When transferring
your presentation from left to right, highlight the folder
with presentation files in it along with all the accompanying
files that have the same name. (DON'T double-click it as
that will open the folder
To find your presentation
online type
http://artsci.wustl.edu/~your artsci_login/name_of_your_presentation_file
e.g. http://artsci.wustl.edu/~avlakhti/design.html
Note that the web addresses
are case sensitive!
In Netscape on the bottom of the screen you will see navigation
buttons to run your presentation.
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VI.
Day 2
Workshop Goals:
1. To gain
familiarity with the hardware necessary to run a Power Point
presentation.
2. To practice presenting a short PowerPoint presentation
to the workshop module.
3.
To receive peer feedback on your presentation's style and
effectiveness, including the relevance and functionality
of slides.
Assignment:
Finish a ten-minute
PowerPoint Presentation that you started a day before. This
will include: A slide show, text of your presentation not
to exceed ten minutes in presented length.
Presentation
Checklist
Using a computer
and data projector to present you work allows you to take
full advantage of graphics and hypertext links. Unless you
own both a laptop and a portable data projector, you will
have to rely upon the compatibility of your file with somebody
else's technology. Below is a checklist to help avoid embarrassment
or worse:
- Servers and equipment
can be unreliable. Prepare a low-tech version of your
presentation (handouts and/or transparencies for an overhead
projector) just-in-case.
- Check that you
know which version of your software is on the computer
that will run your presentation. Save your presentation
in the correct file format.
- If your presentation
contains graphics, sound, or video, save your file on
a zip disk or use a File Transfer Protocol to ensure the
file does exceed floppy disk memory limitations. Make
sure the computer you will be using will allow you to
retrieve your file from location where you saved it.
- If you will be
using your own laptop, check that you have a VGA port
to connect to the projector.
- Give yourself
time to run through the presentation before your audience
arrives.
- Launch any browsers
and check all URL's.
- Check audio levels.
- Adjust lighting
in the room.
- Pull down the
screen.
- Leave your presentation
open, but minimized at the bottom of the screen.
- Practice and
be fully comfortable with your own preferred method of
navigating PowerPoint slides; be able to black out the
presentation quickly something goes wrong or if you need
time to fix a problem.
- Don't make self-conscious
jokes about technology.
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VII.
Evaluation
Please click
here to fill out an evaluation form for this year's
summer web workshops.
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